Curso Word #03 - Primeiros Passos no Word 2016

Word 2016 Interface: A Comprehensive Guide

Key Concepts: Word 2016 interface, Ribbon, Quick Access Toolbar, Customization, File Tab, Options, Office Theme, "Tell Me" feature, Context-sensitive help, Ribbon display options, Alt key shortcuts, Document view modes, Status bar.

Top Bar Customization

The top bar displays the document name and standard window controls (close, maximize/restore, minimize). It also features customizable elements for quick access.

• Quick Access Toolbar: Located in the top bar, it allows users to add frequently used commands.
  • Example: Adding "New File" or "Spelling Check" shortcuts.
  • Customization: Accessed via the "Customize Quick Access Toolbar" dropdown. Users can add or remove commands.
  • Accessing all commands: Clicking "More Commands" opens a window with all available Office commands.
• Save Shortcut: Ctrl + B (Portuguese version, likely Ctrl + S in English).
• Undo/Repeat Shortcuts: Ctrl + Z and Ctrl + R.

Ribbon Bar and Interface Customization

The Ribbon bar, located below the top bar, provides access to various Word features. The "File" tab opens a specific screen with document information and options.

• Office Theme Customization:
  • Access: File > Options > General > Office Theme.
  • Options: "Color" (default), "Dark Gray," "White."
  • Purpose: Allows users to choose a preferred interface appearance.
• Hidden Options: Small icons within tabs indicate additional options.
  • Example: In the "Home" tab, the "Font" and "Paragraph" sections have small icons to open more detailed formatting windows.
• "Tell Me" Feature: A search bar that suggests actions based on user input.
  • Access: Located at the end of the Ribbon bar.
  • Functionality: Provides suggestions for actions like setting font size or applying bold formatting.
  • Context-sensitive: Offers suggestions relevant to the selected element (text, image, etc.).
  • Shortcut: Alt + G.
  • Example: Typing "Font Size" in "Tell Me" allows direct font size adjustment. Typing "Bold" applies bold formatting.

Ribbon Display Options and Alt Key Shortcuts

Users can customize the Ribbon display to maximize screen space.

• Display Options: Accessed via a button at the top of the Word window.
  • Options: "Show Tabs and Commands" (default), "Show Tabs Only," "Auto-hide Ribbon."
  • "Auto-hide Ribbon": Hides the Ribbon until the user hovers at the top or clicks the blue bar.
• Alt Key Shortcuts: Pressing the "Alt" key displays letters on the Ribbon tabs and commands, allowing keyboard-based navigation.
  • Process: Press and release "Alt" to show the letters, then press the corresponding letter to access the tab or command.
  • Example: Pressing "Alt" then "C" opens the "Home" tab. Within the "Home" tab, pressing "Alt" again, then "FO" opens the font options.
  • Functionality: Works even when the Ribbon is fully displayed.

Document View and Status Bar

The middle section displays the working document. The bottom bar, or "status bar," provides information and view controls.

• Ruler and Gridlines: Can be toggled on/off via the "View" tab.
• Zoom Control:
  • Options: Percentage selection, "100%," "One Page," "Multiple Pages," "Page Width."
  • Functionality: Adjusts the display size without changing the font size.
• Status Bar: Located at the bottom of the Word window.
  • Zoom Level: Displays and allows adjustment of the zoom level.
  • View Modes: "Read Mode," "Print Layout," "Web Layout."
    • "Read Mode": Opens the document in full screen for reading, disabling editing.
    • "Print Layout": The standard editing view.
  • Other Information: Macro recording icons, language, error checker, word count, page number, user account, and sharing options.
• Returning to 100% View: "View" tab > "100%" or Alt + K + D.

Conclusion

The Word 2016 interface offers extensive customization options, including the Quick Access Toolbar, Ribbon display, and Office theme. The "Tell Me" feature provides context-sensitive help, and Alt key shortcuts enable keyboard-based navigation. The status bar offers zoom control and document view options. Mastering these elements enhances user efficiency and productivity.