How to time-block when you have ADHD

Time Flex Tier Technique (Tx3) Summary

Key Concepts:

• Time Blocking
• Multi-Calendar System
• Flexibility Tiers (A, B, C, D, F)
• Prioritization
• Energy Levels
• Google Calendar
• Task Management
• ADHD-friendly Scheduling

1. Introduction: The Problem with Traditional Time Blocking

The video addresses the common struggle with traditional time blocking methods, particularly the use of numerous, rigidly defined calendars for different life areas (work, personal, social, etc.). The speaker, Danielle, argues that this approach can feel restrictive, hinder spontaneity, and ultimately be ineffective. She introduces the Time Flex Tier Technique (Tx3) as a solution.

2. The Time Flex Tier Technique (Tx3): A New Approach

Tx3 involves using a limited number of calendars (five, specifically) in Google Calendar, where each calendar's color represents a "tier" of time flexibility relative to priorities, moods, and energy levels. This system aims to signal to the brain both the importance of a task and the degree to which it can be moved without disrupting the overall schedule.

3. The Five Flexibility Tiers (A, B, C, D, F)

Danielle uses a grade school analogy (A, B, C, D, F) to define the five tiers:

• A - Appointments (Red): Inflexible, time-specific commitments that cannot be easily moved without inconveniencing others or oneself. Examples include doctor's appointments, hairdresser appointments, meetings, and flights.
• B - Bottlenecks (Bright Color): Tasks or events that are crucial precursors to other important activities. While not necessarily tied to a specific time, delaying them can hold up other processes. Example: Filming a video that is needed for editing and publishing.
• C - Critical (Color): High-priority tasks aligned with current life goals. These are not necessarily time-sensitive but are essential for achieving desired outcomes. Example: Hot girl walks and Pilates.
• D - Daily Routine (Color): Recurring tasks that need to be done every day. These are habitual activities that contribute to overall well-being and productivity. Examples include morning and evening routines like brushing teeth, making coffee, and making the bed.
• F - Flexible (Color): Tasks that are negotiable and can be deleted or rescheduled without significant consequences. These are often aspirational activities or reminders of desired habits. Examples include vacuuming the bedroom or calling a friend.

4. Practical Application in Google Calendar

The video demonstrates how to set up these calendars in Google Calendar and assign colors to each tier. Danielle shows her own calendar as an example, illustrating how she categorizes different tasks and events.

5. Managing Daily Routines and "Graying Out"

Danielle explains that daily routine tasks, while important, don't typically "roll over" if missed. She introduces the concept of "graying out" completed tasks as a visual reward and a way to track progress. Tasks that are not completed are simply deleted, allowing for reflection on what did or didn't happen.

6. The "A+" Calendar: Alerts and Awareness

Danielle suggests an "A+" or "extra credit" calendar for general notes, reminders, and information that doesn't fit into the other categories, such as birthdays.

7. The Default Calendar: Quick Capture

The default calendar (usually named after the user) is used as a quick capture tool for jotting down tasks or reminders without immediately assigning them to a specific tier. The black color signals that the task needs to be processed and categorized later.

8. Addressing ADHD and Pacing

Danielle acknowledges that even with this system, she doesn't always complete everything as planned, especially with ADHD. However, she emphasizes that the Tx3 technique helps her pace herself and manage her time more effectively.

9. Conclusion: The Benefits of Tx3

The Time Flex Tier Technique offers a more flexible and intuitive approach to time blocking. By categorizing tasks based on their flexibility and importance, users can prioritize effectively, manage their energy levels, and adapt to unexpected changes without feeling overwhelmed. The system is particularly beneficial for individuals with ADHD, as it allows for a more forgiving and adaptable schedule.