35 Best n8n Use Cases You’ll Use Daily (Free Templates)

Key Concepts

• NAND/NADN: A platform or tool used for automation and workflow creation.
• AI (Artificial Intelligence): The use of computer systems to perform tasks that normally require human intelligence.
• Automation: The use of technology to perform tasks with minimal human intervention.
• Web Scraping: The process of extracting data from websites.
• GPT (Generative Pre-trained Transformer): A type of AI model, like ChatGPT, capable of generating human-like text.
• Claude: Another AI language model.
• RAG (Retrieval Augmented Generation): A system that combines information retrieval with text generation to provide more accurate and contextually relevant responses.
• SAS (Software as a Service): Software that is licensed on a subscription basis and is centrally hosted.
• Workflow: A series of automated steps or actions.
• Blueprint: A pre-designed template or guide for creating a specific automation.
• Voice AI: Artificial intelligence that can process and generate human speech.
• Lead Scoring: A method used to rank leads based on their potential value to a business.

General Productivity

Automating Gmail

• Functionality: Automatically categorizes incoming emails into predefined folders (e.g., promotions, social, personal, sales, recruitment) using AI.
• Actions: Can also draft replies, delete messages, and forward specific emails (e.g., invoices to an accountant).
• Benefit: Saves an estimated 15-30 minutes daily by organizing and managing emails efficiently.

Organizing Google Drive

• Functionality: Automatically categorizes uploaded documents into designated folders based on file type (PDF, Google Slides, Sheets, audio, video) and content analysis.
• Process: Analyzes files to extract information and then moves them to the correct folder, with the option to rename them for easier retrieval.
• Benefit: Solves the problem of cluttered Google Drive accounts with numerous unorganized files.

Google Sheets as Custom Web Applications

• Functionality: Transforms Google Sheets into interactive web applications.
• Workflow Example:
  1. Leads inquiring via a website form are automatically dumped into a Google Sheet.
  2. Changing a status in the Google Sheet (e.g., checking a box to send an invoice) triggers an action.
  3. This action can initiate a workflow to automatically generate and send invoices or contracts with a single click.
• Benefit: Automates tedious data entry and enables one-click actions for complex processes.

Styling and Generating Google Docs

• Functionality: Automatically generates fully styled Google Docs with custom branding.
• Features: Can include headers, underlined text, different colors, images, bold text, line breaks, background colors, text colors, and styled tables.
• AI Role: An AI node within the workflow handles the styling based on a defined rubric, ensuring brand consistency.
• Benefit: Saves significant time in document creation and ensures professional, branded output.

Web Scraping

• Functionality: Automates the extraction of information from websites, saving hours of manual work.
• Tool Example: Appify, which can scrape data from over 7,000 websites (TikTok, Google Maps, Instagram, Amazon, etc.).
• Application:
  • Finding high-quality social media ideas by scraping content and rating it.
  • Dumping scraped data into a Google Sheet for analysis.
• Benefit: Automates tedious data collection and provides curated insights.

Connecting to ChatGPT and Claude

• ChatGPT Integration:
  • Allows for the creation of custom GPTs (requires a paid plan).
  • Enables automatic syncing of messages between ChatGPT and NADN.
  • Use Cases:
    • Stripping line items from invoices and sending them to a Google Spreadsheet.
    • Connecting to an AI agent with calendar access to automatically book events.
• Claude Integration:
  • Uses MCP (Model Context Protocol) for two-way sync communication.
  • Use Case: Asking Claude to create a calendar event (e.g., "Create a calendar event for me for coffee tomorrow at 12:30"), which then uses NADN to access the calendar and book it.
• Benefit: Extends the capabilities of AI models by integrating them with other applications and services.

Automating PDF and Image Processing

• Functionality: Processes documents (PDFs, images) from various sources (Telegram, email) using AI agents.
• Process: Extracts and abstracts information from these documents.
• Application: Automatically populates Google Sheets with extracted data, eliminating manual data entry from invoices and other documents.
• Benefit: Automates the handling of large volumes of documents.

Personal AI Agent Assistant

• Functionality: Creates a personalized AI agent that can perform various tasks on demand.
• Setup: Train the agent once on desired behaviors (e.g., managing Google Calendar, Gmail, social media posting).
• Execution: The agent can then execute these tasks when prompted via platforms like Telegram.
• Use Cases: Creating calendar events, drafting follow-up emails for appointment inquiries.
• Benefit: Acts as a virtual employee, handling repetitive tasks and freeing up user time.

Project Management Automation

• Functionality: Automates task creation and management within project management platforms like ClickUp.
• Process: When a deal is closed with a client, all necessary tasks can be automatically created, assigned to team members, with deadlines and notes.
• Customization: Project details can be customized based on data from a CRM.
• Benefit: Streamlines project execution and ensures all steps are accounted for.

Notification Automation

• Functionality: Sends automated notifications to team members via platforms like Slack.
• Application: Can be used to alert individuals about tasks that need to be done, complementing project management tools.
• Example: A bot sending a joke as a response to a user's request.
• Benefit: Ensures timely communication and task awareness within a team.

Career and Freelancing

Job Finding Automation (Indeed, LinkedIn, etc.)

• Functionality: Aggregates and pre-vets job listings from multiple platforms (Indeed, LinkedIn, ZipRecruiter, etc.).
• Features:
  • Provides a rating of job similarity to user preferences.
  • Generates cover letters automatically.
  • Pulls key data like salary and location.
• Process: Users review a curated list daily, disqualify irrelevant jobs, and then apply to promising ones.
• Benefit: Significantly reduces the time and effort spent on job searching by filtering out irrelevant and boring listings.

Upwork Job Automation

• Functionality: Web scrapes job listings from freelancing platforms like Upwork.
• Application: Identifies opportunities in specific fields (e.g., AI automation, where thousands of jobs are available).
• Process:
  • Scrapes listings daily and dumps them into a Google Sheet.
  • Generates cover letters.
  • Filters and scores jobs to prioritize the most relevant ones.
• Benefit: Helps freelancers focus their efforts on high-value opportunities and automates the tedious process of sifting through numerous postings.

Sales

Sales Call Proposal and Contract Generation

• Functionality: Automatically generates proposals and contracts based on sales call details.
• Process: After a sales call, details like client needs, proposed solutions, pricing, and discounts are entered. Submitting this triggers the generation of a two-in-one document that serves as both a contract and an invoice.
• Features: Dynamic pricing tables and optional upsells can be included.
• Benefit: Speeds up the sales closing process and can increase revenue through upsells.

Voice AI Calling (Vappy)

• Functionality: Enables outbound and inbound calls using voice AI.
• Use Cases:
  • Receptionist: Routing incoming calls or providing information.
  • Outbound Calling: Qualifying leads who inquire via website forms.
  • Appointment Booking: If a lead is qualified, the AI can access the sales rep's calendar and book a closing call in real-time.
• Benefit: Automates initial lead qualification and appointment scheduling, improving efficiency.

Speed to Lead Workflow

• Functionality: Automatically calls a lead within 15 seconds of them submitting an inquiry form.
• Process:
  1. Calls the sales rep first.
  2. Upon the rep's confirmation, it calls the lead.
  3. Connects the rep and lead if the lead answers.
• Statistic: Calling within 1 minute can increase conversion rates by 391%.
• Benefit: Maximizes conversion rates by connecting with leads almost instantly.

Lead Scoring Automation

• Functionality: Automatically scores leads based on information provided in forms using AI.
• Process: Assigns points based on criteria like budget, industry, etc.
• Application: Disqualifies unsuitable leads, allowing sales teams to focus on high-potential candidates.
• Benefit: Optimizes sales efforts by prioritizing the most promising leads.

Appointment Automation

• Functionality: Automates the process of booking and managing appointments.
• Process:
  1. Automatically sends calendar links to potential clients.
  2. Sends automated notifications (text messages) leading up to the appointment (e.g., upon booking, a day before, 30 minutes before).
  3. Includes options to reschedule or cancel appointments within these notifications.
• Benefit: Reduces no-shows and cancellations, and facilitates rescheduling, ultimately leading to more closed deals.

Automated Payment and Onboarding

• Functionality: Automates follow-up for signed agreements that haven't been paid and integrates payment into the onboarding process.
• Process:
  1. Sends automated reminders if a client signs but doesn't pay.
  2. Once payment is received (via credit card or other platforms), it triggers the onboarding process.
  3. Onboarding can include thank-you messages, QuickBooks/bookkeeping automation, and project management system creation.
• Benefit: Ensures timely payments and a smooth transition into the client onboarding phase.

Social Media

Social Media Post Generation

• Functionality: Automatically generates social media content, such as LinkedIn posts.
• Process:
  1. Generates captions.
  2. Allows for quality control before posting.
  3. Posts the content to selected social media platforms.
• Example: LinkedIn posts achieving high impressions (e.g., 11,380, 8,000, 11,000) on a new account.
• Benefit: Creates engaging content quickly and efficiently.

AI Video Content Generation

• Functionality: Generates AI video content using tools like VO3 or Sora 2.
• Note: The quality of text and voice may not always be perfect but is expected to improve.
• Benefit: Enables rapid creation of video content for various purposes.

Image Generation and Merging

• Functionality: Generates images and can merge them together.
• Application: Product photography, such as creating a gift basket by merging images of different products.
• Benefit: Automates image creation and manipulation for marketing and product showcases.

Faceless YouTube Videos (Shorts)

• Functionality: Generates short-form YouTube videos without requiring on-screen presence.
• Components: Can include captions, background music, voiceovers, and motion pictures.
• Benefit: Allows for content creation without the need for filming or appearing on camera.

Marketing

Marketing Agent Team

• Functionality: Creates a team of AI agents to handle various marketing tasks.
• Capabilities: Generates picture ads, videos, blog posts, and can edit images.
• Benefit: Automates a wide range of marketing content creation.

AI Agent Web Scraping for Marketing

• Functionality: Uses AI agents to scrape data from multiple marketing-related platforms (Google Maps, Yellow Pages, Apollo, Instagram, TikTok, Twitter, Facebook, LinkedIn).
• Process: Dumps scraped data into a Google Sheet.
• Application: Used for cold outreach campaigns on LinkedIn and cold email campaigns.
• Benefit: Gathers targeted lead lists for marketing outreach.

Cold Outreach Automation (LinkedIn & Email)

• Functionality: Automates sending direct messages on LinkedIn and cold emails.
• Process:
  • Uses scraped lead lists to send personalized connection requests and follow-up messages on LinkedIn.
  • Integrates with cold email systems (e.g., Instantly) to send personalized email campaigns.
• Benefit: Scales outreach efforts and improves engagement rates.

Blog Post Generation and Publishing

• Functionality: Generates blog posts with AI-powered styling, AI images, and SEO optimization (meta titles, descriptions, alt tags).
• Process:
  1. Generates the blog post content.
  2. Publishes the blog post on social media to gain traction.
• Data: The speaker achieved up to 1,500 clicks per day using AI for SEO on three websites.
• Benefit: Streamlines content creation and SEO efforts for increased website traffic.

AI SAS (Software as a Service)

Creating Web Applications with AI

• Functionality: Enables the creation of full-blown web applications using AI, which can then be integrated with platforms like NADN.
• Example 1 (Site Sleuth/Sloth): An SEO optimization tool that analyzes a website URL and provides recommendations for improvement (pages, word count, links, images). This application can be built in 20-30 minutes and connected to NADN for SEO audits.
• Example 2 (Lovable): An AI SAS platform for generating social media content (posts and images) based on user inputs like industry, company name, or website.
• Benefit: Democratizes web application development, making it faster and more accessible.

Recruitment

Applicant Tracking Automation (Indeed)

• Functionality: Automatically pulls applicants from job listings on platforms like Indeed and adds them to a Google Sheet.
• Lifecycle Management: The Google Sheet tracks the applicant's journey through the hiring process (questions, screening, interviews, hiring).
• Process:
  1. Applicants are added to the sheet.
  2. Initial qualifying questions are reviewed.
  3. Skills tests or work samples are requested and approved.
  4. Interviews are scheduled, and hiring decisions are made.
• Benefit: Streamlines the recruitment process and ensures all candidate information is organized.

Customer Service

Website Chatbot Integration

• Functionality: Adds a chatbot to a website to handle customer inquiries.
• Capabilities:
  • Answers frequently asked questions.
  • Generates invoices and sends documents quickly.
• Benefit: Improves customer support efficiency and response times.

RAG (Retrieval Augmented Generation) for Customer Service

• Functionality: Uses RAG systems to automatically generate responses to customer inquiries within a CRM.
• Process: The AI is trained on company data (contracts, invoices, messages) and uses this knowledge base to provide accurate answers.
• Benefit: Acts as an intelligent assistant, providing personalized and informed responses on behalf of the company.

Miscellaneous

AI Clone for Voice Responses

• Functionality: Creates an AI clone of oneself that can respond with voice messages.
• Process:
  1. Clone voice using tools like 11 Labs.
  2. Message the AI agent via Telegram.
  3. The AI generates a voice response that sounds like the user.
• Application: Can be used for personal use, such as "hiring" oneself to perform tasks.
• Benefit: Offers a novel way to interact with AI and receive personalized voice feedback.

Conclusion

The video presents a comprehensive overview of 35 ways to leverage automation and AI, primarily through a platform called NADN, to enhance productivity, streamline sales, improve career prospects, and optimize various business functions. The core message is that by automating repetitive and time-consuming tasks, individuals and businesses can save significant time, increase efficiency, and unlock new opportunities. The examples provided demonstrate practical applications across diverse fields, from managing emails and organizing files to generating marketing content and managing customer service. The emphasis is on actionable insights and the potential for these tools to transform daily workflows and business operations.